Privacy Policy

Effective February 14, 2023

INTRODUCTION

This is the Privacy Statement and Policy (“Privacy Policy”) for Formic Technologies, Inc., and its affiliates ("Formic," “We,” “Us,” and “Our”) that relates to personal data provided by or collected from our website visitors and/or Mobile Application Users (“You or “Your”). Formic understands that your privacy is important and is committed to protecting your privacy and personal information. This Privacy Policy applies to your use of this website and all Formic applications, Services, products, and tools (collectively the “Services”) regardless of how you access and use these through our website (www.formic.co) and/or through our mobile application (collectively the "Sites”). 

Formic may, in its discretion, amend this Privacy Policy from time to time. To ensure you are able to remain informed about the information we collect and how we use it, material changes to our statement will be reflected here. The Sites may contain links to external sites which are not governed by this Privacy Policy. Formic does not take responsibility for the privacy practices of any third-party sites to which we link (e.g., when you click through to a third-party site to see our job postings). We encourage you to review the privacy policies of any such sites before you submit information there.

YOUR ACKNOWLEDGEMENT OF THIS PRIVACY POLICY

Please read this Privacy Policy carefully. You understand and acknowledge that the terms of this Privacy Policy shall govern our data collection and processing practices that apply when you browse or access our Sites (expressly consenting where required), and/or correspond and submit information using the Sites, or otherwise (for instance, when you request a quote or use the chat feature).

INFORMATION THAT WE COLLECT, AND HOW WE USE IT

What information do we collect?

Formic collects information from you when you use our Sites to seek additional information regarding our Services.  If you do not provide such information, you will not be able to do things such as seek additional information regarding our Services. When you use our website or our mobile applications, we may collect data from you that generally falls into two different categories:

“Personal Information” – Personal information that we may collect when you use our Sites to request general additional information from us (e.g., through our chat or get in touch link), may include, without limitation, names, e-mail addresses, telephone or wireless phone numbers, usernames, any other information that directly or indirectly identifies you, IP addresses, and/or subject areas of interest.

If you use the Sites to request information that is specifically focused on the purchase of one or more of our Services, automation systems, or other products, we may ask you to provide personally identifiable information such as names, physical addresses, e-mail addresses, phone numbers, Social Security Numbers, IP addresses, financial account information, and information about your debts, assets, and credit history.   

The purposes and uses of your personal information will depend on your use of the Sites and how you desire to interface and interact with Formic.

“Online/Mobile Activity Data” – Activity data that we may collect when you use our Sites or mobile applications includes data such as your IP address, your browser type and language and your display/screen settings, data about how you use our website and how you interact with our website and mobile advertisements, data about your mobile device, advertising identifiers, geolocation data, social media preferences and other social media data, and other data that may be de-identified and aggregated (information that doesn’t identify any customer/consumer).

HOW WE MIGHT SHARE YOUR INFORMATION

We do not sell, rent, or trade information collected through the Sites or the Services to third parties.

The third parties with whom we may need to share personal information to help us provide Services and products to you, and to run our Sites include:

• Our subsidiaries, affiliates, and business partners;
• Our advisors, investors, finance partners, and auditors (including third parties engaged to review our business);
• Our third-party service providers who process information on our behalf for our internal business operations including email distribution, IT Services, servicing, marketing, and events Services;
• Federal, state, and local governmental agencies, such as law enforcement bodies in order to comply with any legal obligation, requirement or court order.

To provide its Services Formic may work with third parties located in different countries around the world, or who themselves utilize third parties located in different countries around the world. These arrangements may involve your personal information being located in various countries around the world where privacy laws differ. We only make these arrangements or transfers where we believe that adequate levels of protection are in place to protect information held in that country and/or by that third party. In addition, the Sites may be viewed and accessed anywhere in the world including countries that may not have laws regulating the use and transfer of personally identifiable information. By using the Sites, submitting information through the Sites, or submitting personal information to Formic through other means, you voluntarily consent to such international transfer and hosting of such information to those countries and parties.

RETENTION OF YOUR PERSONAL INFORMATION

Formic retains your personal information for so long as is necessary to fulfill the purpose for which it was collected. We may retain your personal information for longer if it becomes the subject of a legal claim or may otherwise be relevant for anticipated litigation.

MARKETING

If, at any time, you prefer not to receive further communications from us in any, or all, forms, you will have the ability to opt out or unsubscribe from such communications by following the instructions contained in the particular methods of communication with you.

SECURITY PROCESSES

Formic has in place technical, physical, administrative, and operational security processes designed to protect personally identifiable information from loss, misuse, alteration, or destruction. Only authorized employees and contractors will have access to any data provided by you, and that access is limited by need. Each employee or contractor having access to any personally identifiable information is obligated to maintain its confidentiality. Although we take steps that are generally accepted as industry standard to protect your personally identifiable information, Formic cannot guarantee that your personally identifiable information will not become accessible to unauthorized persons, and Formic cannot be responsible for any actions resulting from a breach of security when information is supplied over the internet or any public computer network.

LINKS TO OTHER WEBSITES

The Sites can contain links to other sites not operated by Formic. Formic is not responsible for the privacy practices, or the content of any non-Formic sites to which we link from the Sites. We are not responsible for the protection and privacy of any information you provide whilst visiting other sites and sites not governed by our Privacy Policy. We cannot control the content, or security, of such sites. We cannot be held responsible for any loss, or damage, incurred by a user as a result of visiting such sites. No links are intended to be, nor should be construed as, an endorsement of any kind by us of that other site.

COMPLIANCE WITH LAW

Formic complies with all applicable privacy laws and regulations. Formic may be compelled to surrender personal user or customer information to legal authorities if presented with a court subpoena, or similar legal or administrative order, or as required, or permitted, by the laws, rules, and regulations of any nation, state, or other applicable jurisdiction. Also, in the event of a violation of the Terms and Conditions of use of the Sites, or a violation of any restrictions on use of materials provided in or through the Sites, we may disclose personal user information to our affected business partners or legal authorities.

ACCESS RIGHTS

In accordance with applicable data protection laws, you may have a right to request a copy of the personal information we hold about you and details of how we use that information.  If any of the information held about you is incorrect or out of date, you may have the right to request that we amend or rectify it using the process outlined below, and we will amend our records where appropriate. You may also have the right to require us to erase your personal data, stop processing your personal data, restricting the processing of your personal information, right of portability of your personal information and/or to withdraw your consent to processing. This may not apply if there are other legal justifications to continue processing. If your jurisdiction so allows, and if you think we may have incorrect personal information, would like to request a copy of the personal information we hold on you, or to exercise any other data protection right, please send a written request to:  Formic Technologies – Attn: Privacy Officer, 2012 Corporate Lane, Ste. 108, DPT #8077, Naperville, IL 60563-0726. Please note that we will need you to prove who you are before we can provide you with any information.  You may also have a right to lodge a complaint with a relevant supervisory authority.

CHILDREN

Formic understands the importance of protecting children's privacy, particularly in their online interactions. This Site is not designed for, and does not intentionally target, or solicit to children under 18 years of age. You acknowledge that you are 18 years of age or older and consent to our collection of your personal data.

USE OF FORMIC SITES

Your access to and use of the Site are subject to this Privacy Policy and certain other terms and conditions, contained in our Terms and Conditions of Use.

GDPR PRIVACY

Legal Basis for Processing Personal Data under GDPR

We may process Personal Data under the following conditions: 

• Consent: You have given Your consent for processing Personal Data for one or more specific purposes.
• Performance of a contract: Provision of Personal Data is necessary for the performance of an agreement with You and/or for any pre-contractual obligations thereof.
• Legal obligations: Processing Personal Data is necessary for compliance with a legal obligation to which Formic is subject.
• Legitimate interests: Processing Personal Data is necessary for the purposes of the legitimate interests pursued by Formic.

 In any case, Formic will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Your Rights under the GDPR

Formic undertakes to respect the confidentiality of Your Personal Data and to guarantee You can exercise Your rights. 

You have the right under this Privacy Policy, and by law if You are within the EU, to:

• Request access to Your Personal Data. The right to access, update or delete the information We have on You. Whenever made possible, You may be able to access, update or request deletion of Your Personal Data directly within Your account settings section. If you are unable to perform these actions yourself, please contact Us to assist You. This also enables You to receive a copy of the Personal Data We hold about You.
• Request correction of the Personal Data that We hold about You. You have the right to have any incomplete or inaccurate information We hold about You corrected.
• Object to processing of Your Personal Data. This right exists where We are relying on a legitimate interest as the legal basis for Our processing and there is something about Your particular situation, which makes You want to object to our processing of Your Personal Data on this ground. You also have the right to object where We are processing Your Personal Data for direct marketing purposes.
• Request erasure of Your Personal Data. You have the right to ask Us to delete or remove Personal Data when there is no good reason for Us to continue processing it.
• Request the transfer of Your Personal Data. We will provide to You, or to a third-party You have chosen, Your Personal Data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information which You initially provided consent for Us to use or where We used the information to perform a contract with You.
• Withdraw Your consent. You have the right to withdraw Your consent on using your Personal Data. If You withdraw Your consent, We may not be able to provide You with access to certain specific functionalities of the Service.

Exercising Your GDPR Data Protection Rights

You may exercise Your rights of access, rectification, cancellation and opposition by contacting Us. Please note that we may ask You to verify Your identity before responding to such requests. If You make a request, We will try our best to respond to You as soon as possible.

You have the right to complain to a Data Protection Authority about Our collection and use of Your Personal Data. For more information, if You are in the European Economic Area (EEA), please contact Your local data protection authority in the EEA.